As a home educating mum of three and a business owner running a 12-hour work week, I want my days and weeks to feel calm and organised. Not perfect. Just… held. And one of the tools I love for that is Notion.
Notion gives me one space to think, write, plan, reflect, store ideas, and keep track of the moving parts. I don’t use it rigidly, and I don’t pretend it’s magic. But it helps me hold everything in one place so I’m not holding it all in my head.
Here are five ways I actually use it in daily life.
1. “Let’s Get It Done” — real-time task planning with GPT
Sometimes I have one hour. Sometimes it’s two or three. I open a Notion page called “Let’s get it done,” tell GPT what I want to get through, and it helps me break it down clearly.
Checklists, time blocks, priorities. Then I paste it into my page and off I go.
It’s how I avoid staring blankly at my to-do list or spending my hour cleaning the kitchen because I didn’t know where to start.
2. Meal planning without the mental overload
I plan meals on Mondays, and prep on Tuesdays. I’ve set up a board in Notion that holds all my recipes, with tags like “kids,” “quick,” “batch prep,” and so on.
I can see what meals work for that week, how long they take, and what ingredients I already have. The recipes are stored inside the board so I’m not searching emails or Pinterest at 5pm.
It’s not fancy. But it helps me make food decisions without overthinking every single time.
3. The content bank I actually use
I get ideas all day long. Some land in my notebook, some in my notes app, some in voice memos. Eventually, I transfer them into my Notion content bank and tag them with things like “Instagram,” “Substack,” “Offer,” or “Voice.”
Then when I sit down to create something, I’m not starting from scratch. I just pick one idea and go.
This is how I write content in short windows without relying on inspiration to strike.
4. The 5-minute diary that sets the tone for my day
I don’t really journal. But I do have a page in Notion I call “Best Day” where I answer six quick questions in the morning.
It helps me think about what would make the day feel like a win. I don’t do it every day, but I do it when I need to feel anchored.
It’s a tiny thing that shifts how I show up.
5. Weekly accountability with a business bestie
Every Monday I check in with my business bestie. We use a shared Notion page to note what we need more of, less of, and what we’re focusing on this week.
It’s not performative. Just a clear moment to pause, reflect, and share what’s real. It helps me set intentions and know someone else is holding it with me.
Even if we don’t always reply in real time, just writing it out helps.
One simple space for a full life
I’m not here to optimise every second. I just want tools that support how I actually live and work. Notion helps me do that.
It holds my ideas, my structure, my food planning, my check-ins, and my focus — all in one place. I don’t use it perfectly. But it’s there when I need it. Which is kind of the whole point.
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